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An important background skill to posses when creating digital portfolios
is being able to organize and manage files. What follows is a step-by-step
process, beginning with downloading a template format, for managing the
many files that support a digital portfolio. Two general principles apply
to file management: (1) the location of files in relation to their folder(s)
is set and cannot be changed; (2) before new objects, e.g., images, are
placed on a page or new files are linked to, they must be placed in the
storage folder.
After Downloading a Template Format:
- On the desktop, ‘unzip’ the newly downloaded folder by
right-clicking on folder icon and selecting "Extract All..."
- Follow steps described in Wizard window
- Two folders should appear on your desktop, one with a zipper and
another without
- Rename the folder without the zipper, 'your last name_portfolio',
e.g., ‘smith_portfolio’
- You can now delete the folder not named 'smith_portfolio'
- Start the necessary software program, either Microsoft Word or an
HTML editor
- Use the File menu to navigate to your folder on the desktop and select
the file you want to open, e.g., 'index.html'
During the Session:
End of the Session:
- Save (not Save As) your file
- File > Exit/Quit the software program
- Insert your USB Flash drive or other storage device
- Drag the FOLDER, not just individual files, from the desktop to your
USB Flash drive or other storage device folder
- Drag your original folder located on the desktop to the trash/recycle
bin or to the My Documents folder on the computer (This will ensure
that the most recent portfolio is at the very least on your storage
device)
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Editing a Continuing Project:
Beginning of the Session:
- Insert your USB Flash drive or other storage device
- Drag your FOLDER from the USB Flash drive or other storage device
to the desktop
- Eject your USB Flash drive or other storage device (This is to ensure
that you are working on the folder off of the Desktop and not your storage
device)
- Start the software program used for the current project
- Use the File menu to Open your project
- In the resulting window, navigate to your folder on the desktop and
select the file you want to open
During the Session:
- Save (not Save As) at least every 5 minutes
End of the Session:
- Save (not Save As) your file
- File > Exit/Quit the software program
- Insert your USB Flash drive or other storage device
- Drag the FOLDER, not just individual files, from the desktop to your
USB Flash drive or other storage device folder
- Drag your original folder located on the desktop to the trash/recycle
bin or to the My Documents folder on the computer (This will ensure
that the most recent portfolio is at the very least on your storage
device)
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After artifacts have been
collected, if not already digital, they need to be put into formats that
will display well in a digital portfolio. The recommended formats include
(.pdf) (.jpg) (.gif). There are numerous ways of transforming a previously
non-digital artifact into one these file formats. The linked handout describes
background information that may be helpful in transforming artifacts.
- Digital Imaging and Scanning
Handout (.pdf)
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IMPORTANT:
All linking must be preceded by dragging or placing files into storage
folder.
Linking to a File:
- Enter text that will serve as link, e.g., 'Lesson Plan (.pdf)'
- Highlight text
- Go to the Insert
menu
- Select Hyperlink
- In the left column select
Existing Webpage or File
- Navigate to portfolio
folder
- Select the desired file
within storage folder
- Select OK
Linking to a Webpage:
- Enter text that will serve as link, e.g., 'Classroom Website'
- Highligh text
- Go to the Insert
menu
- Select Hyperlink
- In the left column select
Existing Webpage or File
- In the Address dialog
type desired URL address, including http://, or Copy and Paste
URL address from web browser
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